How to manage user data using User Attributes
Please Note: If your organization uses Lattice's elevated design, you can find the updated navigation steps here.
In Lattice, you will see a few default user attributes that will help group data within your Review and Survey cycles. The default user attributes within Lattice are Birthday, Gender, and Start Date. You can also create custom attributes outside of the default attributes.
Accessing Default User Attributes
On the admin side, select User Attributes on the lefthand side. From here, you can see the Attributes, Visibility, and who the attribute has been assigned to.
By selecting an Attribute, a panel on the righthand side will open, showing you the settings.
Useful custom attributes to add
The custom attributes that you add should best fit your company's needs and allow you to gain additional insights from your survey responses. Some attributes that you might find useful are:
- Salary band (60k - 80k, 80k-100k, 100k-120k, 120k+)
- Office location (SF, New York, Dublin)
- Job Level (IC, Manager, Director, VP, Executive)
- Business unit
Setting up a custom attribute
To set up your first custom attribute:
Step 1: Navigate to the "People" page found on the "Admin" panel
Step 2: Click on the "User attributes" tab
Step 3: Click on "Create user attribute."
From here, you can give your user attribute a name and set what choices the attribute should have.
For example, if you wanted to associate an employee with their location to compare survey results across different offices, you would name the attribute "Location" and set each office as a choice of that field.
Editing a custom attribute
After you've created a custom attribute, you can change the choices by clicking View/Edit from the custom attribute management page. This will let you change the name of the custom attribute and remove choices. Removing a choice (i.e., removing an office location) will not affect users who currently have that set for that attribute but will prevent new users from being assigned that choice.
Filling in user data
There are two ways to set values to User Attributes for an employee. On a one-off basis, admins can edit the value of an employee's custom attribute from the People page in the Admin panel by finding an employee and clicking Edit Profile.
To bulk change the custom attributes of many employees at once, admins can upload a CSV (also from the People page on the Admin Panel) by clicking Upload CSV. In the CSV, be sure to have a column for the custom attribute you want to change and that all of the values for each employee are a valid option for that custom attribute.
Note: Only admins can fill out user attributes. We are currently working on expanding this functionality soon!
Archiving User Attributes
If you no longer have use for a user attribute, you can archive it to avoid confusion while adding relevant attributes to employee profiles. Just click into the ellipsis next to the user attribute you are looking to archive and click "Archive."
Your archived attribute will now live in the "Archived" tab.
Note: You can only archive user attributes created by you. Lattice defaulted user attributes cannot be archived.
Unarchiving User Attributes
To unarchive a previously archives user attribute, start in the "Archived" tab. From there, click into the ellipsis to the right of the attribute you are looking to reset as active. Click on "Set to active," and that archived attribute will now live in the "Active" tab.