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Sample Reviews Rollout Email

Dianmarie
  • Updated

Introducing your team to Lattice Reviews

Below is an email that you can use to introduce your team to Lattice Performance Reviews and explain why they are important. You can change the information in the email to align more with your team's launch, but make sure to answer three key points in your launch email:

  • What you are doing
  • Why you are doing it
  • Your expectations for the team

With that in mind, here is a sample email format that you can use to introduce your employees to Reviews in Lattice:

Hi Team,

We'll soon be using Lattice for our performance reviews. These reviews will give us the opportunity to showcase our achievements and discuss areas for growth. Lattice provides a straightforward and focused tool, allowing us to spend more time on meaningful feedback.

Our [MID-YEAR REVIEW] will launch on [DATE]. Please create your Lattice account by [DATE] if you haven’t already. 

-- Example message if you are conducting a full 360 review --
This upcoming review cycle will be a full 360 review. During this time, you will be expected to review yourself, your peers, and your manager, while others will also review you. After all reviews are completed, you and your manager will sit down together and discuss the feedback. 

What to expect from Reviews:  

Below is our review cycle timeline for [Review Cycle Name] [ENTER REVIEW CYCLE TIMELINE

  • [date] - Peer Selection for Review Cycle Begins
  • [date] - Deadline for all employees to submit peer nominations
  • [date] - Deadline for all managers to approve peer nominations
  • [date] - Review Writing Phase Begins
  • [date] - Review Writing Phase Ends
  • [date] - [If applicable] Calibration Begins
  • [date] - [If applicable] Calibration Ends
  • [date] - Sharing Phase Begins
    • Managers will schedule time to meet with direct reports during the week of [DATE] to discuss the performance review packet. 

Training:

We’ll offer separate manager and employee sessions to answer any questions you have about writing effective reviews and participating in this review process. Please sign up for one of the sessions that works well for you. Managers only need to attend the manager training.

  • Employee Training
    • [TIME AND DATE]
  • Manager Training
    • [TIME AND DATE]

Resources:

For more information about your manager's expectations around using Feedback, please reach out to them directly. If you have any questions about Lattice in general, please reach out to [HR TEAM].

Check out our Change Management Hub in Lattice University for additional email and presentation deck templates.

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