Skip to main content

Integrate Lattice HRIS with ADP Payroll - Workforce Now

Jan
  • Updated

Admins can integrate their ADP Payroll into Lattice HRIS. It syncs employee information from Lattice HRIS to ADP for employee creation, updates, and terminations. Please note that this is for ADP Workforce Now (U.S.). If you are using Total Source, please refer to this guide. 

Before you start

  • Contact Lattice Customer Care (customercare@lattice.com) to enable the necessary backend features for the ADP integration in your Lattice account.
  • You must have ADP Workforce Now (U.S.).
  • You cannot do any worker and rehire functions. (ADP API limitation)
  • Ensure that all compensation data has been set up in Lattice. The person setting this integration up should be a super admin in both Lattice and ADP.
  • Lattice uses both Work Email and Birthdate as unique identifiers when matching users between systems. 

Set up in ADP

  1. Enable Marketplace Data Connector: Navigate to Setup > Security > Access permissions > Manage profiles > Marketplace data connector. You likely do not need to do this if you’ve integrated with ADP previously. 
  2. Enable at least one of the following templates in your ADP instance: Navigate to Setup > Template Management > Set one of the templates below to Active:
    • HR + Payroll (System)
    • HR + Payroll
    • Payroll Only (System)
    • HR Only (System)
      • Please ensure that the Don't inactivate or delete this profile option is checked in the Assign Users section of your templates.
  3. If you were previously connected to ADP, which provisions users to Lattice Talent, disconnect that connection in ADP Marketplace > My Apps.

What information will come over to Lattice from ADP?

Lattice Field ADP Field
First name First Name
Last name Last Name
First + Last name Payroll Name
Employment status Status
Start Date Hire Date
Birthdate Birth Date
SSN SSN
Binary Sex Gender for Insurance Coverage
Address City Address City
Address Country Address Country
Address Line 1 Address Line 1
Address Line 2 Address Line 2
Address Postal code Address Postal code
Address State Address State
Work email  Work email 
Personal email Personal email
Phone number Phone number
Termination date Termination Date
Termination reason Termination Reason
Rehire Eligibility Eligible for Rehire
Classification  FLSA Code
Employment type Worker Category
Department Department
Work Location Location
Manager Reports To
Direct Reports (Y/N) Management Position
Base Pay Effective date Effective Date
Base Pay Schedule Pay frequency
Base Pay currency Base Payment Currency
Base Pay amount + Pay Schedule Pay Period Rate (with logic)
Base Payment Type Regular Pay Rate
Job Title Job Title
Employee ID Associate ID

* Eligible for Rehire is required in ADP to terminate an employee. If Rehire Eligibility is blank in Lattice, it will be marked as No in ADP.

Purchase Lattice HRIS connector

  1. Login to your ADP marketplace account > Apps Home.
  2. Search for the Lattice HRIS Connector for ADP Workforce Now® app. 
  3. Click Buy Now.
  4. Under Additional Information, enter your Lattice subdomain. The subdomain is the first portion of your Lattice URL. For example, if your Lattice URL were microsoft.latticehq.com, you'd enter microsoft.

  1. Once you’ve completed the purchase, you will need to provide consent again. Navigate to My Apps > Select Lattice > You will be redirected to provide consent.
  2. Once you’ve provided consent, you should receive a confirmation screen. You can navigate back to Lattice to start using the integration. 

Sync users from Lattice to ADP

  1. In Lattice, navigate to Admin view > Settings > Platform > Integrations. You will now be able to click on the ADP tile under Payroll integrations.
  2. On this page, you can do the following actions by clicking More Actions. 
    • Edit Filters: You can select which employees will sync to ADP based on the available filters: Address Country, Employment Type, and Employee.
      Note: If no Employee filters are selected, all employees will be synced over. 
    • Download latest sync log: Download a report of the latest sync that ran.
    • Disconnect: Disconnect the ADP integration
  3. Select Save. 
  4. Select Sync now to manually initiate a sync. 
  5. When ready, toggle on Auto-sync so the sync will initiate daily at 2:00 AM PST.

Learn more about the ADP Payroll integration FAQ.

Related articles