Set up the Integration
- Navigate to Admin > Platform > Integrations.
- Scroll down to Onboarding Integrations.
- Select Sync with E-Verify.
- Enter the User Name, Password and Client Company ID.
- Select Connect.
Activity Log
To view the created cases in the last 30 days, admins can visit the Activity Log. Admins can see the Created Date, Approver and Current Status.
- Navigate to Admin > Platform > Integrations.
- Scroll down to Onboarding Integrations.
- Select the E-Verify integration.
Onboarding
Once a new hire has completed Section 2 of the I-9, the approver will receive a task on their Homepage to review this.
Note: When reviewing the Section of the I-9, the first day of employment should be within 3 days of when the case is created. If it is outside of the 3 days, admins must provide a reason for the case being created outside of this period.
After completing the task and submitting it to E-Verify, action will then need to be taken in E-Verify. The case status will change to Awaiting E-Verify.
E-Verify Statuses
Admins are also able to view the status of the E-Verify case by navigating to Admin > Onboarding > Overview> Select an Employee. Under the Documents section, there will be a row for the Form I-9 with the following statuses:
- Draft on E-Verify: The E-Verify case is still a draft. Ask the approver to review this I-9 form to submit it.
- Action needed on E-Verify: The E-Verify case requires action to be taken by either the I-9 approver or the new hire.
- Awaiting E-Verify: The E-Verify case is being verified by DHS or the external systems.
- Tentatively rejected by E-Verify: E-Verify has initially rejected the case. The new hire will need to take action.
- Case creation failed in E-Verify: E-Verify case creation has failed. Ask the new hire to submit Section 1 of the I-9 again.
- Pending creation: E-Verify is still creating the case. Wait until the case is created to review the I-9.
- Approved by E-Verify: The new hire is authorized to be employed in the US according to E-Verify.
- Rejected by E-Verify: E-Verify has rejected the case.