Integrate Lattice with your Employee Navigator instance.
Before you start
- The Employee Navigator only supports U.S based employees.
- Information sent from Lattice to Employee Navigator includes full-time, part-time and temporary U.S based employees who are either active or have been terminated in the last 12 months.
- Employee Navigator does not support:
- 401K benefits
- Imputed Income
- HSA - Employee Navigator can send employee deduction information to Lattice Payroll but not company contribution (earnings).
- Employee Navigator does not support syncing for the following fields. They must be manually entered in EN for each new employee.
- Pay Frequency (Lattice) / Pay Group (Employee Navigator)
- Class.
Set up the integration
- Ensure all employees have compensation data and the fields in the exchanged fields table below are populated in their profiles.
- Once Lattice has reached out with the kick off email, in Lattice navigate to Admin > Platform > Integrations > Employee Navigator > Set Up Integration > Connect.
- Once connected, you'll be presented with a green Connected badge.
- Ensure all benefits have been created in Lattice.
- Note: You do not need to assign employees to the benefits, you only need to create benefits with Name, Description, and Code.
- Ensure that the work email addresses and personal email addresses are not the same as Lattice does not accept this.
- Request the Lattice Payroll integration in your Employee Navigator instance by navigating to Payroll > Integrations > Add Integrations > Lattice Payroll.
Exchanged Fields
| Lattice Payroll Field Name | Employee Navigator Field Name | Direction of exchange |
| Unique Identifier |
EmployeeIdentifier (Payroll ID) |
Lattice Payroll to Employee Navigator only |
| Legal first name | First Name | Lattice Payroll to Employee Navigator only |
| Legal middle name | Middle Name | Bi-directional |
| Legal last name | Last Name | Bi-directional |
| Birthdate | Birth Date | Lattice Payroll to Employee Navigator only |
| Address Line 1 | Address 1 | Bi-directional |
| Address Line 2 | Address 2 | Bi-directional |
| Address city | City | Bi-directional |
| Address state | State | Bi-directional |
| Address zip | Postal Code | Bi-directional |
| Personal email | Personal Email Address | Bi-directional |
| Work email |
Work Email Address |
Bi-directional |
|
Binary sex |
Sex | Bi-directional |
| Gender identity | Gender Identity | Bi-directional |
| Job title | JobTitle | Lattice Payroll to Employee Navigator only |
| Base payment type | Compensation Basis | Lattice Payroll to Employee Navigator only |
|
Base pay amount |
AnualBaseSalary | Lattice Payroll to Employee Navigator only |
|
Base pay amount |
HourlyRate | Lattice Payroll to Employee Navigator only |
| Base pay effective date |
effectiveDate |
Lattice Payroll to Employee Navigator only |
| SSN |
Social Security Number |
Lattice Payroll to Employee Navigator only |
| Start Date | Hire Date | Lattice Payroll to Employee Navigator only |
| Termination Date | TerminationDate | Lattice Payroll to Employee Navigator only |
| Benefit Code | deductionCode | Employee Navigator to Lattice Payroll only |
| Start Date |
DeductionStart Date |
Employee Navigator to Lattice Payroll only |
| End Date | deductionEndDate | Employee Navigator to Lattice Payroll only |
| Employee deduction per pay period | employeePerPayPeriodCost | Employee Navigator to Lattice Payroll only |
| Benefit Code | earningsCode | Employee Navigator to Lattice Payroll only |
| Start Date | earningsStartDate | Employee Navigator to Lattice Payroll only |
| End Date | earningsEndDate | Employee Navigator to Lattice Payroll only |
| Company contribution per pay period | employerPerPayPeriodCost |
Employee Navigator to Lattice Payroll only |
Deduction and Earnings Data
Employee Navigator will be the system of record for employee recurring deductions. This includes employee and employer pay period amounts, effective dates, and end dates.
You will have to enter your existing deduction codes into Employee Navigator for the initial setup of the integration, to access a list of your deduction codes in Lattice Payroll. To find your deduction codes, log in as an Admin and navigate to Payroll > Benefits Library.
FAQs
What are the required fields to create an employee in Employee Navigator? For an employee to be sent from Lattice to be created Employee Navigator the following fields in Lattice must be populated:
- Legal first name
- Legal last name
- SSN
- Compensation Data
Future Dated Benefit: I have changed a benefit and how it starts in the future. When a benefit is changed to start in the future, Lattice Payroll will display the benefit the day it becomes active in the deductions database.
Rehires: When an employee is rehired in Lattice, the employee will sync to EN with their updated start date and any other updated information. Their new start date will be their hire date in EN.
Employee in Lattice before start date: If an employee is added to Lattice, before their start date, the employee will be immediately created in EN with the start date as it appears in Lattice.
For example: If I created an employee now in Lattice with a start date tomorrow, the employee will be created in EN today (not tomorrow) but the start date will be tomorrow.
Can Lattice also integrate with Ease? Not at this time, as EN is supporting the migration of Ease to the Employee Navigator platform, there is no plan to support net new integrations with the Ease platform. If you have any questions about this please reach out to your EN POC.
Can I change benefit amounts in Lattice? If there is a change to a benefit and Employee Navigator, it will automatically sync over. So if someone needs to change a benefit and Employee Navigator, it will automatically sync over. However, if someone needs to change someone's benefit for a catch up or special circumstance during payroll, they can edit within Lattice directly and Employee Navigator won't override that until you decide to send a transmission after a deduction audit.