You can set a question to private (or "restricted visibility") when configuring your questions. Private questions are usually sensitive in nature, (i.e. "Is this employee eligible for a promotion or a raise?"). Private questions are only visible to the admin and manager of the reviewee, regardless of the review's deliverable visibility settings.
Note: If a private question is added to a self review, the employee completing the review will be able to see the question because they are both the reviewee and the reviewer.
Create a private question
Option 1: Create a question from the Question Bank
- Navigate to Admin > Reviews > Questions.
- Click Create question to bring up the editing modal.
Option 2: Create a question from a review template
- Navigate to Admin > Reviews > Templates > Create new template.
- Click + Create question to bring up the editing modal.
To change the privacy of a question when creating a question, navigate to Visibility and choose one of the following:
- Show question and response to reviewee
- Hide question and response from reviewee
Note: The question and response will still be visible to managers via the manager review packet by default.
How do private questions appear in a review?
Private questions will appear with a lock icon when a reviewer responds to the question in a review cycle. Hovering over the icon informs the reviewer that only the manager and the admin will view the response, not the reviewee.
The admin and manager will see the response that they provided within the reviewee's review packet. The question will also be identified as private by the lock icon.
The employee will not see the question or the response when viewing their review packet. They will only see the reviewer's responses to the non-private questions that the reviewer responded to.
Managers cannot see their direct reports' responses to restricted visibility questions in upward feedback templates. Responses to those questions will only be visible to admins and the manager of the manager being reviewed.